Groupware Careers

Accounts Payable Specialist (HQ)

Position Summary:

This position is responsible for the Accounts Payable cycle.  The Accounts Payable function includes processing vendor invoices, set up and maintaining vendor accounts and relationships, auditing expense report.  Will work directly with Purchasing team and with vendors to resolving discrepancies with vendor pricing, returns and all account matters.  Other general accounting functions includes accruals, bank reconciliation and maintenance of the balance sheet.

Essential Roles and Responsibilities:

AP functions:

  • Responsible for full cycle AP, including but not limited to coding and processing of all vouchers, invoices and VRA’s
  • Process biweekly vendor payments
  • Reconcile vendor monthly statements and proactively resolve discrepancies
  • Respond to supplier inquiries and correspondences via phone and email
  • 1099 supplier maintenance and annual filing
  • Entry of credit card statements
  • Employee expense reimbursements through Concur
  • Set up and maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Interact actively with receiving and purchasing departments for any pending items and VRA’s
  • Update cash daily and reconcile monthly bank statements
  • Reconcile various monthly general ledger accounts and investigate any unreconciled differences
  • Support with end of month close and year-end close and audits
  • Perform other duties as required to support accounting department

Essential Core Competencies:

  • Bachelor’s Degree in Accounting or equivalent
  • 5 years of Accounts Payable and general accounting Experience
  • Must be able to create and/or maintain Excel spreadsheets using formulas and pivot tables
  • Working knowledge with ERP systems, NetSuite and Concur is a must
  • Understand Sales/Use tax application and Prepaids/Accruals
  • Ability to follow up on pending issues and meet deadlines
  • Flexibility in performance of job duties as assigned
  • Strong interpersonal and communication skills with ability to multi-task
  • Self-motivated and detailed oriented, enthusiastic, collaborative, supportive, and a team player

About Groupware Technology

Who we are

Groupware Technology, Inc. is a leading datacenter infrastructure solution provider that delivers services and solutions to customers to increase business and IT agility, and increase ROI on technology investments. Our commitment to our customers is to help optimize their existing IT assets, evaluate and implement new technologies and provide a roadmap toward cloud-centric infrastructure models. Groupware specializes in data center infrastructure and cloud computing solutions, rack integration services and first call support.

Groupware believes having fun and giving back are vital to its success so we regularly schedule company events and give back to the community.

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